RFQ NO: 016-01

December 15, 2016

DOWNLOAD RFQ


Walton County Economic Development Alliance

Walton County, Florida
REQUEST FOR QUALIFICATIONS
For
PROFESSIONAL ENGINEERING SERVICES
RFQ NO: 016-01
The Walton County Economic Development Alliance (WCEDA) is requesting qualifications from firms or individuals licensed to practice in the State of Florida for professional engineering and consulting services.
RFQ DEADLINE:  January 3, 2017 no later than 3:00PM (local time) and will open immediately thereafter.
LATE SUBMITTALS RECEIVED AFTER THE FOREMENTIONED DEADLINE DATE, EITHER BY MAIL, OR OTHERWISE, WILL NOT BE CONSIDERED AND RETURNED UNOPENED.  THE TIME OF RECEIPT WILL BE DETERMINED BY THE FIRM FOR ASSURING THAT THE RFQ IS RECEIVED IN THE WALTON COUNTY ECONOMIC DEVELOPMENT ALLIANCE OFFICE BY THE DESIGNATED DATE AND TIME.  NO FAXED, ELECTRONIC OR ORAL RFQ WILL BE ACCEPTED.
OUR AREA IS NOT A DESIGNATED OVERNIGHT FED EX DELIVERY. OUR OFFICE IS CLOSED ON FRIDAY.  BIDDER IS RESPONSIBLE FOR THE DELIVERY OF ITS SUBMITTAL.
To be considered, Firm/Team must submit an original and two (2) copies of RFQ in a sealed envelope or package, clearly marked with the Firm/Team’s name and address, and the words “Professional Engineering Services” addressed to:
                        Walton County Economic Development Alliance                  
76 North Sixth Street
                DeFuniak Springs, Florida 32435
 
 
 
Table of Contents
 
SECTION 1 - INTRODUCTION.................................................................         3
 
SECTION 2- SCOPE OF WORK…………………………………………………………….         3
            2.1       Services Required……………………………………………………….         3
            2.2       Submittal Requirements……………………………………………..          3
 
SECTION 3 – PROCUREMENT RULES AND INFORMATION…………………..         4
            3.1       Contact Person……………………………………………………………        4
            3.2       Calendar Events………………………………………………………….         4
            3.3       RFQ Opening………………………………………………………………         4
            3.4       Submission of Statement…………………………………………..          4
            3.5       Cost of Preparing RFQ……………………………………………….           5
            3.6       Disposal of RFQ…………………………………………………………           5
3.7       Rules for Withdrawal…………………………………………………          5
            3.8       Rejection of Statements……………………………………………           5
            3.9       Notices………………………………………………………………………          5
            3.10     Verbal Instructions…………………………………………………….          6
            3.11     Public Entity………………………………………………………………          6
            3.12     Drug Free Work Place………………………………………………..          6
            3.13     Protest……………………………………………………………………….         6
            3.14     Insurance…………………………………………………………………..          6,7
            3.15     Indemnification…………………………………………………………          8
 
SECTION 4 – CONTENTS FO RFQ………………………………………………………           8
            4.1       Contact for Contract Administration…………………………           8
            4.2       Forms……………………………………………………………………….           8
 
SECTION 5 – EVALUATION OF STATEMENTS……………………………………..          9
 
SECTION 6 – TERM OF CONTRACT……………………………………………………..         9
            6.1       Terms………………………………………………………………………….         9
            6.2       Termination………………………………………………………………..         9
 
Attachment Information Sheet…………………………………………………………..        10 
Attachment Contact for Contract Administration……………………………….        11
Attachment Public Entity Crime Form………………………………………………..         12,13,14
Attachment Drug Free Work Place Certification………………………………..          15
 
 
SECTION 1 – INTRODUCTION
Walton County Economic Development Alliance is requesting Letters of Interest from qualified and experienced firms/teams for “Professional Services” as governed by Florida Statute (FS) 287.055. The intent of this solicitation is to acquire professional services for developing a master plan for approximately 34 acres of the Freeport, Florida Industrial Park, known as “Phase III.”  Delineation of wetlands and suggested flexible sub-parcels are the essential components to be recommended. In addition, potential infrastructure improvements, including recommended additional access roads should be included.  Firm/team’s that can provide the required services will be considered for this contract.  Consultants may hire-subconsultants to be used for portions of the required services; however, the primary consultant shall be responsible for all of the work performed. 
 
SECTION 2 – SCOPE OF WORK
2.1       SERVICES REQUIRED:
Any qualified firm/team desiring to provide the required Professional Services should submit a Letter of Interest. The resulting contract shall provide for issuance of individual task/work orders based on specific work.  There is no guarantee on any minimum or maximum volume of work and the Walton County Economic Development Alliance reserves the right to award task/work orders based on factors determined to be in the best interest of the WCEDA.
2.2       SUBMITTAL REQUIREMENTS:
            Firm/teams desiring to provide the required Professional Services should apply by
            Submitting an original and two (2) copies of the following:
·         Letter of Interest
·         Statements of qualifications
·         Proof of license/certifications
·         Any additional information to represent firm
 
 
 
SECTION 3- PROCUREMENT RULES AND INFORMATION:
3.1       CONTACT PERSON:
            Bill Imfeld
76 North Sixth Street
DeFuniak Springs, Fl 32435
850-892-4859
Email:  bill@wcedafl.com
 
All technical questions regarding this Request should be directed in writing; preferably by email no later than December 27, 2016 by 12:00 noon local time.  Questions submitted after that date and time will not be answered.  Written requirements in the Request or its amendments are binding, but any oral communications between potential applicants and the WCEDA are not.
 
3.2       Calendar of Events:
           
            Listed below are the important actions and dates/times by which the actions must be
Taken or completed.  If Walton County Economic Development Alliance finds it necessary to change any of these dates/times, it will be accomplished by addendum.  All listed times are local time in DeFuniak Springs, Florida.
 
3.3       RFQ OPENING:
 
            DATE/TIME
           
            January 3, 2017 no later than 3:00PM                     Close Date
and open immediately thereafter
 
Tentatively:  January 5, 2017                                                Evaluation Review
 
 
3.4       SUBMISSION OF STATEMENT:
 
            Each Statement of Qualifications should be prepared simply and economically, providing             straightforward, concise delineations of firm’s capabilities to satisfy the requirements of            
this Request for Qualifications.  Fancy bindings, colored displays and promotional materials are not desired.  Statement of Qualifications is due at the time and specified in the paragraph entitled “Calendar of Events”.  The name of all firms submitting their qualifications shall be posted in the RFQ package at the Office of the WCEDA.  Statement of Qualifications received late will not be considered.
 
 
3.5       COST OF PREPARING RFQ:
                       
            The WCEDA is not liable for any costs incurred by a firm in responding to the       RFQ,    including those for oral presentations.
 
 
3.6       DISPOSALS OF RFQ:
 
            All RFQ’s become the property of WCEDA and will be a matter of record.
 
3.7       RULES FOR WITHDRAWAL:
 
Statement of Qualifications may be modified or withdrawn by an appropriate document duly executed ( in the manner that a RFQ must be executed) and delivered to the place where Statement of Qualifications are to be submitted at any time prior to the opening of  RFQ.
 
Any submitted Statement of Qualifications shall remain valid for 30 days after the submission date, but the WCEDA at its sole discretion may release any statement of qualifications.
 
3.8       REJECTION OF STATEMENTS:
 
The WCEDA reserves the right to accept or reject any statement of qualification as may be deemed necessary by the WCEDA to be in its best interests.  The WCEDA further reserves the right to waive any and all formalities, and reserves the right to reject all nonconforming, unresponsive statements of qualifications.  The WCEDA reserves the right to reject the statement of qualifications of any firm or individual if the WCEDA believes that it would not be in the best interest of the WCEDA to make an award to that firm or individual, because the statement of qualifications is not responsive or responsible, or the firm or individual is unqualified or of doubtful financial ability, or fails to meet any other pertinent standard or criteria established by the WCEDA.
 
3.9       NOTICES:
 
Any notices to be given under a contract shall be given by United States Mail, addressed to firm or individual at its address stated herein, and to the WCEDA at its address stated herein.  Additional notice may also be given by facsimile/email in which case it shall be deemed that notice was provided on the date said facsimile/email was received.  The party providing notice by facsimile/email shall confirm that the facsimile was received by the other party.
 
 
3.10     VERBAL INSTRUCTIONS:
 
Only those communications from firms, which are signed, and in writing will be recognized by the WCEDA as duly, authorized expressions on behalf of the firm.
 
3.11     PUBLIC ENTITY:
 
The vendor must sign and complete a Public Entity Crime Sworn Statement as defined  under Section 287.133(3)(a), F.S.  A person or affiliate who has been placed on the convicted vendor list following a conviction of a public entity crime may not submit a proposal for a period of 36 months from the date of being place of the convicted vendor list.
 
3.12     DRUG FREE WORKPLACE:
 
The vendor must complete the Drug Free Workplace Certification form, attached and made a part of the RFQ.   Preference shall be given to businesses with drug-free work place programs.
 
3.13     PROTEST:
 
Any person or entity whose statement of qualification is rejected, in whole or in part, or who submits a statement of qualifications but is not awarded contract, may protest such decision.  Written notice of intent to file a protest must be submitted with the Walton County Economic Development Alliance’s Executive Director within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award.
 
Written protest must be submitted to the Walton County Economic Development Alliance Executive Director within ten (10) calendar days after filing written notice of intent.
 
3.14     INSURANCE REQUIREMENTS:
 
Consultant shall purchase and maintain such commercial (occurrence form) or comprehensive general liability, works compensation, professional liability, including errors and omissions coverage if applicable, and other insurance as appropriate for the service being performed hereunder by Consultant, its employees or agents.  The amounts and types of workers compensation, comprehensive general liability (occurrence form), and comprehensive automobile liability insurance shall conform to the following minimum requirements.
1.      Worker’s Compensation Coverage must apply for all employees and statutory limits in compliance with the applicable state and federal laws. In addition, the policy must include the following:
a.      Employer’s Liability with a minimum limit per accident in accordance with statutory requirements.
b.      Notice of Cancellation and/or Restriction.  The endorsed to provide the WCEDA with thirty (30) days written notice of cancellation and/or restriction.
 
2.      Comprehensive General Liability Coverage must include:
                                                a.   The general liability insurance requirement is $300,000.00.
                                                b.   Contractual coverage applicable to this specific contract,                                                                including any hold harmless and/or indemnification agreement
                                                c.   Notice of Cancellation and/or Restriction.  The policy must be                                                        endorsed to provide the WCEDA with thirty (30) days written                                                           notice of cancellation and/or restriction.
 
                        3.   Comprehensive Automobile Liability  Coverage must be afforded on a form                                  no more restricted that the latest edition of the Comprehensive Automobile                                       Liability Policy filed by the Insurance Services Office and must include:
                                    a.         $300,000.00 combined single limit per accident for bodily injury                                                    and property damage.
                                    b.         Owned Vehicles.
                                    c.         Hired and Non-Owned Vehicles.
                                    d.         Employee Non-Ownership.
                                    e.         Notice of Cancellation and/or Restriction.   The policy must be                                                       endorsed to provide the WCEDA with thirty (30) days’ written                                                         notice of cancellation and/or restriction.
            Certificates of Insurance evidencing the insurance coverage specified in this Article shall                       be submitted to the Walton County Economic Development Alliance with the executed         Contract.  The Certificates of Insurance shall be filed with the WCEDA before this        Contract is deemed approved by the WCEDA.  The required Certificates of Insurance not           only shall name types of policies provided, but also shall refer specifically to this       Contract.  All the policies of insurance so required of Firm shall be endorsed to include    as additional insured the WCEDA, its officers, employees, and agents, except for      Worker’s Compensation.  If the initial insurance policy expires prior to completion of the    Project, renewal Certificates of Insurance shall be furnished thirty (30) days prior to the            date of the policy expiration.
            The purchase of any of the above-referenced insurance policies shall not release the       Firm or any Surety created by this Contract from any obligation, warranty or guarantee         provided in this Contract.
 
            The Insurance Company (ies)  shall be authorized to conduct business in the State.
 
            Any risk of loss of completed work on the Project, or work in progress on the Project,       equipment and material stored on or off the Project Site, or in transit, shall be done by     the Firm through the date of final completion for the Project.
 
 
3.15     INDEMNIFICATION:
            The firm or individual shall indemnify and save harmless the Walton County Economic    Development Alliance, its officers, agents and employees, from all claims, suits or          actions at law or equity, damages, losses, and expenses, whether direct or indirect, or             consequential, including but not limited to charges of engineers, attorneys, and other         professionals and costs of both defense and appeal, in a court of law or other tribunal,          for any reason whatsoever, including but not limited to bodily injury, sickness, disease     or death of any person, including employees of Firm or individual or an subcontractor,           or injury to or destruction of property, including loss of use, which claims are arising out            of, related to, connected with, or caused by (a) Firm or individual, or any subcontractor        or supplier of Firm or individual, negligent performance or non-performance of the    Project.  The provisions of this indemnification agreement shall include all accidents,             injuries and claims made, whether or not caused in part, by any act or omission of the    Walton County Economic Development Alliance, its respective officers, agents, or             employees, provided Firm or individual shall not be required to indemnify the WCEDA,        for the WCEDA’s own negligence.
 
SECTION 4 – CONTENTS OF RFQ
            This section contains instructions regarding the format of the RFQ that are to be submitted.
4.1       CONTACT FOR CONTRACT ADMINISTRATION:
            Firms shall return the Contact for Contract Administration Form.  This shall be the Firm’s             representative from the day-to-day activities of this contract.
4.2       FORMS:
            It Is Mandatory that firms return the Drug Free Workplace Certification Form along with            the Public Entity Crime Form.
 
 
 
 
 
 
 
 
 
SECTION 5 – EVALUATION OF STATEMENTS
 
            Firms/Teams will be evaluated and ranked on the following criteria:
 
            Criteria                                                                                                                        Points
            1.  Firm/Team’s familiarity with Walton County.                                          5
            2.  Firm/Team’s previous professional services in the project area.             10       
            3.  Experience and abilities of professional personnel of the firm/team.     20
            4.  Willingness of the firm/team to meet time & budget requirements.      20
            5.  Firm/teams availability.                                                                            5
 
            Firms/team’s may be short listed by the WCEDA and the short list may be invited to an
            interview before the WCEDA.           
 
 
SECTION 6 – TERM OF CONTRACT
 
6.1       TERMS:
            The term of this contract shall be for one (1) year- beginning on the date of its complete             execution.
 
6.2       TERMINATION OF CONTRACT:
            The WCEDA may terminate this Agreement at any time with or without cause, or with or            without prior notice.
 
 
 
           
 
 
 
 
 
 
 
 
Information Sheet
For Transactions and Conveyances
Corporate Identification
The following information will be provided to the Walton County Economic Development Alliance Legal Services for incorporation in legal documents.  It is, therefore, vital all information is accurate and complete.  Please be certain all spelling, capitalization, etc. is exactly as registered with the state of federal government.
(Please circle one)
Is this a Florida Corporation:                             YES          or            NO
 
If not a Florida Corporation,
                In what state was it created:                                                                                                             
                Name as spelled in that State:                                                                                                          
 
What kind of corporation is it:                          “For Profit             or            “Not for Profit”
 
Is it in good standing                                           YES          or            NO
 
Authorized to transact business
In Florida:                                                              YES          or            NO
State of Florida Department of State of Certificate of Authority Document No:                                                     
 
Does it use a registered fictitious name:        YES          or            NO
 
Name of Officers:
President:                                                                                   Secretary:                                                                      
Vice President:                                                                                       Treasurer:                                                                          
Director:                                                                                                  Director:                                                                             
Other:                                                                                      Other:                                                                                 
Name of Corporation (As used in Florida):
                                                                                                                                                                                                               
                                 (spelled exactly as it is registered with the state or federal government)
Corporate Address:
Post office Box:                                                                                                   
City, State, Zip:                                                                                                     
Street Address:                                                                                                   
City, Sate, Zip:                                                                                                      
(Please provide post office box and street address for mail and/or express delivery, also for recorded instruments involving land)           
Federal  Identification Number:                                                                                     
                        (For all instruments to be recorded, taxpayer’s  identification is needed)
Name of individual who will sign the instrument on behalf of the company:
 
                                                                                                                                                                                                               
(Upon Certification of Award, the President of Vice-President shall sign Contract. Any other officer shall have permission to sign via a resolution approved by the Board of Directors on behalf of the company. Awarded contractor shall submit a copy of the resolution together with the executed contract to the Executive Director of Walton County Economic Development Alliance)
                                (Spelled exactly as it would appear on the instrument)
Title of the individual named above who will sign on behalf of the company:                                                                      
 
                                                                                                                                                                                                               
 
CONTACT FOR CONTRACT ADMINISTRATION
 
 
 
            Designate on person authorized to conduct administration.
 
 
            NAME:                                                                                              
 
            TITLE:                                                                                                
 
            COMPANY NAME:                                                                         
 
            ADDRESS:                                                                                        
           
                                                                                                                       
 
                                                                                                                       
           
            TELEPHONE NO:                                                                            
 
            FAX NO:                                                                                           
 
            SIGNATURE:                                                                                    
 
            E-MAIL:                                                                                            
 
 
 
 
 
 
 
 
 
 
 
PUBLIC ENTITY CRIMES
 
Sworn Statement Under Section 287.133(3)(a)
Florida Statutes, on Public Entity Crimes
 
This form must be signed in the presence of a Notary Public or other officer authorized to administer oaths:
 
                This sworn statement is submitted to The Walton County Economic Development
 
Alliance, Walton, Florida by                                                                                                              
                                                                                 (Print individual’s name and title)
 
For                                                                                                                                          
                        (Print name of entity submitting sworn statement)
 
Whose business address is                                                                                                   
 
                                                                                                                                               
 
and ( if applicable) its Federal Employer Identification Number (FEIN) is
 
                                                ;  (if the entity has no FEIN, include the Social Security Number of 
 
Individual signing this sworn statement:                                                                            ).
            I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida        Statutes, means a violation of any state or federal law by a person with respect to an   directly related to the transaction of business with any public entity or with an agency          or political; subdivision of any other state or the United States, including, but not       limited to, any bid or contract for good or services to be provided to any public entity          or an agency or political subdivision of any other state or the United States and      involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or         material misrepresentation.
            I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b),            Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with          or without adjudication of  guilt, in any federal or state trial court of records relating                to charges brought by indictment or information after July 1, 1989, as a result of a jury           verdict, non-jury trial, or entry of a plea of guilty or nolo contenders.
            I understand that an “affiliate” as defined in Paragraph 287.133(1)(a)   Florida Statutes         means:
            A predecessor or successor of a person convicted of a public crime; or; an entity under        the control of any natural person who is active in the management of the entity and      who has been convicted of a public entity crime.  The term “affiliate” includes those       officers, directors, executives, partners, shareholders, employees, members, and    agents who are active in the management of an affiliate.  The ownership by  one    person of shares constituting a controlling interest in another person, or a pooling of             equipment or income among persons when not for fair market value under an arm’s            length agreement, shall be a prima facie case that one person controls another         person.  A person who knowingly enters into a joint venture with a person who has    been convicted of a public entity crime of Florida during the preceding 36 months shall        be considered an affiliate.
            I understand that “person” as defined in Paragraph 287.133(1)(e), Florida Statutes,   means any natural person or entity organized under the laws of any state or of the         United States with the legal power to enter into a binding contract and which bids or          applies to bid on contracts for the provision of goods or services let by a public entity,             or which otherwise transacts or applies to transact business with a public entity.  The     term “person” includes those officers, directors, executives, partners, shareholders,             employees, members, and agents who are active in management of an entity.            
             Based on information and belief,  the statement which I have marked below is true in         relation to the entity submitting this sworn statement.  [ Indicate which statement          applies.]
                        Neither the entity submitting this sworn statement, nor any of its officers,     directors, executives, partners, shareholders, employees, members, or agents who are   active in the management of the entity, nor any affiliate of the entity has been           charged with and convicted of a public entity crime subsequent to July 1, 1989.
                        The entity submitting this sworn statement, or one or more of its officers,      directors, executives, partners, shareholders, employees , members, or agents who        are active in the management of the entity, or an affiliate, of the entity has been          charged with and convicted of a public entity crime subsequent to July 1, 1989.
                        The entity submitting this sworn statement, or one or  more of its officers,     directors, executives, partners, shareholders, employees, members, or agents who are   active in the management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.  However,        there has been a subsequent proceeding before a Hearing Officer of the State of           Florida, Division of Administration Hearings and the Final Order entered by the             Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. [Attach a copy of the    final order.]
            I understand that the submission of this form to the contracting officer for the Public          Entity identified in Paragraph ONE (#1) above is for that Public Entity only, and that           this form is valid through December 31 of the calendar year in which it is filed. I also      understand that I am required to inform the Public Entity prior to entering into a contract in excess of the threshold amount provided in Section 287.017, Florida        Statutes, for category two of any change in the information contained in the form.
                       
                                                                                                                                               
                                                                                                Name of Bidder
                                                               By:                                                                           
                                                               Title:                                                                        
 
State of                                            
County of                                        
Sworn to and subscribed before me this_________ day of ___________________, 20_______.
 
Personally known to me________, or  produced the following identification as proof of
identity.                                                                                                                                  .
 
My Commission Expires:                                                                                                      
                                                                         Notary Public
                                                                                                                                               
                                                                        Printed Notary Name
                                                                       
                                                                        Commission Expires:                                     
 
 
 
 
 
DRUG FREE WORKPLACE CERTIFICATION
(This form must be completed and attached to proposal)
 
Identical tie bids:  preference shall be given to businesses with drug-free work place programs.  Whenever two or more bids which are equal with respect price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process.  Established procedures for processing tie bids will be followed in none of the tied vendors have a drug-free work place program.  In order to have a drug-free work place program, a business shall:
 
  1.           Publish a statement notifying employees that the unlawful manufacture, distribution,              dispensing, possession or use of a controlled substance is prohibited in the work place       specifying the actions that will be taken against employees for violations of such prohibition.
 
  2.          Inform employees about the dangers of drug abuse in the work place, the business’s policy of                maintaining a drug-free work place, available drug counseling, rehabilitation providing        employee assistance programs, and the penalties that may be imposed upon employees for      drug abuse violations.
 
  3.          Give each employee engaged in providing the commodities of contractual services that are     under bid a copy of the statement specified in paragraph #1.            
 
  4.          In the statement specified in paragraph #1, notify the employees that, as a condition of             working on the commodities or contracted services that are under bid, the employee will         abide by the terms of the statement and will notify the employer of any convictions of or             pleas of guilty or no contest to, and violation of Chapter 893 or of any controlled substance             law of the United States or any state, for a violation occurring in the work place no later than       five (5) days  after such conviction.
 
  5.          Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or      rehabilitation program if such is available in the employer’s community, by any employee who           is so convicted.
 
  6.          Make a good faith effort to continue to maintain a drug-free work place through            implementation of this section.
 
As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.
 
                                                                                                                                                           
Company Name                                                                                               Authorized Signature
 
                                                                                                                                                                                                               
Federal I.D. Number or SSN                                                                        Printed Name